What the Secretary owns
The Secretary keeps the club’s records organized and accessible. That means minutes, correspondence, officer lists, membership records, and the documentation needed to keep the club running smoothly.
The Secretary is often the officer who makes the rest of the team look more professional because the information is current, accurate, and easy to find when someone needs it.
Before and after each meeting
Before the meeting, confirm any officer updates, agenda changes, or business items that need to be recorded. After the meeting, finalize the minutes while the discussion is still fresh.
- -Capture decisions, action items, and officer assignments clearly.
- -Maintain the current roster and officer list.
- -Keep correspondence and records in a system the club can actually use.
- -Work with the President on any Club Central updates.
- -Be ready to document club business votes when required.
Records system that holds up over time
A good Secretary system is boring in the best way: consistent file names, a clean folder structure, and a process that does not depend on remembering where a file was last saved.
What to do in the first 30 days
Review the current records, identify any missing officer lists or minutes, and make sure the club has a reliable way to update business information in Club Central.