Opening and welcome
Add the call to order, optional pledge or reflection, guest welcome, club announcements, and the meeting theme. Keep optional items labeled so a guest can follow the plan.
Toastmasters Meeting Agenda Template
Fill in your meeting details and copy or print the agenda
Meeting Details
Your Agenda
SUNRISE TOASTMASTERS CLUB MEETING AGENDA Date: TBD | Time: 7:00 PM | Location: Community Center / Zoom ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ OPENING CEREMONIES • Call to Order — Sergeant at Arms • Pledge / Prayer (optional) • Club President Welcome: [President Name] WORD OF THE DAY • Grammarian: [Grammarian Name] MEETING ROLES • Toastmaster of the Day (TMoD): [TMoD Name] • Grammarian: [Grammarian Name] • Ah-Counter: [Ah-Counter Name] • Timekeeper: [Timekeeper Name] • General Evaluator: [GE Name] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ PREPARED SPEECHES • Speaker 1: [Speaker 1 Name] Speech Title: [Speech Title] Time: [confirm current project or club brief] • Speaker 2: [Speaker 2 Name] Speech Title: [Speech Title] Time: [confirm current project or club brief] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ TABLE TOPICS • Table Topics Master: [TT Master Name] • Round length: [confirm current club or event brief] • Participation: [club invitation and pass guidance] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EVALUATIONS • Speech Evaluator 1: [Evaluator 1 Name] → evaluates Speaker 1 • Speech Evaluator 2: [Evaluator 2 Name] → evaluates Speaker 2 • Table Topics Evaluator: [TT Evaluator Name] GENERAL EVALUATOR REPORT • General Evaluator: [GE Name] • Timekeeper Report • Ah-Counter Report • Grammarian Report ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ BUSINESS & ANNOUNCEMENTS • Club business, upcoming events, guest introductions • Voting results: Best Table Topics / Best Speaker CLOSING • Closing remarks by Club President: [President Name] • Adjourn ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ Generated by SpeechTimer.xyz | Free Toastmasters Tools
About Toastmasters Meeting Agendas
A well-structured meeting agenda helps role players understand the order, handoffs, and preparation needed for one meeting. It also gives guests a calm way to see what will happen without assuming that every club follows the same routine.
Many clubs use a shape such as opening and welcome, prepared speeches, Table Topics, evaluations, functionary reports, business, and closing. Treat that shape as a planning aid: local standard club options, meeting format, theme, contest rules, and the Toastmaster's brief can change the order or add sections.
Share a working draft early enough for speakers and evaluators to prepare, then verify names, pronunciation, platform details, and current timing before you publish or print it. This page does not set a universal meeting length or speaking time.
How to turn the template into a club-ready agenda
Use the form above for the names and copyable text, then run this short planning pass. It catches the details that a generic template cannot know about your club.
- 1Confirm the meeting format, theme, platform or room, and the person who owns last-minute changes.
- 2Fill every role that your club uses, then check that each prepared speaker has an evaluator and a timing brief.
- 3Add pronunciation notes, project objectives, speech titles, and guest-facing instructions without collecting unnecessary personal details.
- 4Share a working agenda early, ask role holders to confirm, and keep a clearly dated version for the chair and Timer.
- 5Prepare a fallback for a missing speaker or functionary; the Toastmaster can reorder sections when the live meeting requires it.
What to customize in each agenda section
A useful agenda answers three questions for every block: who leads it, what participants should bring, and how the handoff happens. Remove a block that your club does not use rather than leaving confusing placeholders.
Functionary roles
List the Toastmaster, Timer, Grammarian, Ah-Counter, General Evaluator, and any local roles. Include the handoff each person owns rather than assuming the team already knows the order.
Prepared speeches
Add the speaker, title, project or objective when relevant, evaluator, and the current time from the project, club, or contest brief. The template’s range is only a rehearsal placeholder.
Table Topics
Name the Topicsmaster, explain the invitation or pass option your club uses, and confirm the current round length with the Timer. Remote meetings may need a chat or hand-raising path.
Evaluation and reports
Show the speech evaluators, General Evaluator, and functionary reports. Reserve enough space for useful feedback without promising a universal meeting length.
Business and close
Add only the business that belongs on this agenda, identify who can answer questions, and state the closing or adjournment handoff so the meeting ends cleanly.
Use current Toastmasters guidance as the source of truth
Toastmasters provides a current Club Meeting Agendas template ↗. Its Club Meeting Roles guidance ↗ also notes that responsibilities can vary from club to club. Use those resources with your club's standard options, then adapt this editor for the practical details your meeting team needs.
For online or hybrid meetings, add the access path, host, chat or hand-raise method, timing signal, and backup plan. Do not put a private meeting link or member contact detail into a public page; share the finished agenda through the club's approved channel.
Toastmasters meeting agenda FAQ
Is this the official Toastmasters meeting agenda?
No. It is an independent editable template. Use the current official Toastmasters club agenda template, your club’s standard options, and the Toastmaster or club officer’s instructions as the authority for a live meeting.
Can every Toastmasters club use the same agenda order?
No. Meeting sections, role names, timing, business items, online or hybrid steps, and evaluation formats can vary by club. Keep the structure that helps your participants and remove sections your club does not use.
How far in advance should I send the agenda?
Send a working draft as soon as roles and speakers are known, then update it after confirmations. Earlier sharing gives evaluators and functionaries time to prepare; your club may have its own deadline.
Can I use this template for an online or hybrid meeting?
Yes. Add the platform, access instructions, host, recording or privacy notice, and a backup contact if your club needs them. Confirm how remote speakers, guests, voting, and timing signals will work before the meeting.
What timing should I put on prepared speeches and Table Topics?
Use the project, club, contest, or meeting brief that applies. The preset ranges in this rehearsal template are placeholders, not universal Toastmasters rules. Ask the Timer and Toastmaster to confirm the current timing before publishing the agenda.
Does the agenda form upload names or meeting details?
The fields are held in the browser while you use the page. SpeechTimer does not require an account or upload the generated agenda. Use your club’s approved private channel when sharing names, links, or member information.